NATCHITOCHES
MEAT PIE FESTIVAL
All vendors must be registered with the Natchitoches
Meat Pie Festival in order to qualify to sell or demonstrate their
products or services. To
register you must provide the name of the vendor group, the name, address
and telephone number of a contact person representing that group, and
submit all required documents and fees. Each
approved and registered vendor will receive a certificate identifying that
the vendor has met all requirements. This
certificate must be visibly displayed in the booth during all hours of
operation.
Space
Assignments
Propane
Gas
Electrical
Hookups
Peddling
Setup/Breakdown
Insurance
Fees
SPACE
ASSIGNMENTS
Space assignments will be allocated on a first come first serve basis. Vendors
on Rue Beauport (riverbank) are reminded that these spaces are property of
the Festival Committee and that it is a privilege to be selected as a
Vendor. We will attempt to assign you to the best space, however,
festival requirements come first. Your
products and services offered will be reviewed by the Festival Committee
and an acceptance letter will be mailed within two weeks from the date we
receive your application. In
all cases, the opinion of the Festival Committee is final.
All City of Natchitoches
health (318/357-3132), building (318/357-3850), and fire codes
(318/357-3860) will be strictly enforced. If you have any questions
regarding these codes contact the agency responsible for enforcement. A
10 lb. all-purpose dry chemical (2A 10BC) fire extinguisher is mandatory
for all booths involved in the Festival. The
Natchitoches Meat Pie Festival will not be held responsible for
notification or acceptance of these codes.
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PROPANE
GAS
The City of Natchitoches
Fire Department will allow up to, and including 20 lb. propane
cylinders or tanks for vendors to use as fuel to cook. Three cylinders or tanks per vendor or booth will be
allowed. No more than
three tanks will be allowed. All
connections and fuel lines will be checked to be sure they are safe.
Absolutely no dumping of any
liquids other than clear water will be tolerated. All other liquids such as grease, oil or drink syrup must be
carried off the riverbank by the vendor. The city will collect trash that has been properly bagged and
tied. It would be helpful
however if you carried off your own trash.
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ELECTRICAL
HOOK-UPS
All electrical connections
must meet the specifications and metering requirements set forth by the
City of Natchitoches. As
per City ordinance, portable generators may not be used for electricity.
Household duty extension
cords and other unapproved methods of electrical connection are not
allowed. Each booth requiring electricity must be connected and metered
individually by the city. The
Natchitoches Meat Pie Festival Committee will arrange for all electrical
connections.
ELECTRICAL REQUIREMENTS:
1)
All wiring in booths or tents must meet all National Electrical
Codes adopted by the City of Natchitoches.
2)
Booths or structures requiring electricity from 20 amps to 70 amps,
at 240 volts must furnish breaker and S-O cord to match load.
3)
Service 70 amps or lower - the load wires on 100-amp breaker must be moved
to blank space provided.
4)
A 110 volt 20 amp GFI receptacle, a 30 amp R-V 110 volt and a 50
amp 240 volt receptacle is provided below each meter, these are pre-wired.
R-V plug is not intended for large
concessions, also only one type R-V plug provided. Any
R-V or trailer requiring 240 volt service 60 or 70 amp will have to use
terminal block and furnish a breaker of correct size to match cord. No
extension cords used in R-V outlet.
5)
For tents or structures using an extension cord, use GFI Breaker.
6)
Cord from trailer of R-V must be in good condition.
7)
Romex not allowed
8) Cord must be 3 wire grounded or 4 wire grounded
depending on application.
Cord Sizes
1) No. 2 Strand S-O 4 conductor rating- 95 amp.
2) No. 4 Strand S-O 4 conductor rating-70 amp.
3) No. 6 Strand S-O 4 conductor rating-55 amp.
4) No. 8 Strand S-O 4 conductor rating-40 amp.
5) No. 10 Strand S-O 4 conductor rating-30 amp.
6) No. 12 Strand S-O 4 conductor rating-25 amp.
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PEDDLING
Vendors may not peddle
their merchandise outside their assigned booth spaces. Any vendor attempting to peddle merchandise is in
violation of the law and all the merchandise and money will be confiscated
by law enforcement, and the vendor will be made to cease operations with
the forfeiture of all paid fees. Such
vendors may also be subject to prosecution by the Natchitoches Meat Pie
Festival.
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SET-UP/BREAKDOWN
Set up time begins at 7:00
AM on Friday, September 14, 2007. All
booths must be set up and traffic cleared by 12 noon on Friday, September
14, 2007. Rue
Beauport (Downtown Riverbank) will be closed to vehicular traffic
at this time. No exceptions
will be allowed, so please make arrangements for this. Selling may
begin no sooner than 12 noon on Friday, September 14, 2007.
Vendor breakdown is on
Saturday, September 15, 2007, after 11PM or Sunday, September 16, 2007,
after 12:00Noon. Vendors
will not be allowed to dismantle booths or carry out items during the
hours of 5:30 AM-12:00Noon on Sunday, September 16, 2007 as the Triathlon
is being staged at this time. All
booths and booth spaces must be cleaned and cleared out by 4:00 PM on
Sunday, September 16, 2007.
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INSURANCE
Proof of liability
insurance is mandatory for all vendors doing business during and in
conjunction with the Festival. You
must carry a minimum of $300,000 liability coverage for personal injury,
loss of life, and product liability. A
copy of your insurance policy or an insurance certificate will suffice as
proof of insurance. This
insurance must be valid and in effect for the duration of the Festival.
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FEES
$500.00 – Includes electrical hook-up, 3x3
foot sign and clean-up fees. No discounts will be given to Vendors who opt not to use tents
provided by the Festival Committee. In
most cases this will be far less expensive than building a booth and is
guaranteed to meet with all fire regulations.
If you will not be using the tent provided you must indicate this
on your vendor acceptance form.
$40.00 - Craft vendors may
opt for a 10’x10’ tent with
electricity add an extra $35
.
All booths must meet the
requirements and standards of the Natchitoches Meat Pie Festival..
All fees must be paid to qualify for participation
in the 2007 Natchitoches Meat Pie Festival.
Payments will be made to
Natchitoches
Meat Festival
304
South Drive
Natchitoches,
Louisiana 71457
Attn: Alisa Yelverton
Please direct all questions
Alisa Yelverton, Festival Chairman at
at
318-527-6626, 256-6943 or 352-8362 or email her at
Alisa Yelverton
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